We take your privacy seriously
Harkaye Core Talent Ltd is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This notice should be read together with our Website Terms of Use and any other documents referenced within it.
Data Controller
For the purposes of data protection legislation, the Data Controller is:
Harkaye Core Talent Ltd
The Old Workshop, 1 Ecclesall Road South, Sheffield S11 9PA
Email: dataprotection@harkaye.com
Who We Are and What We Do
Harkaye Core Talent Ltd is a recruitment and talent consultancy operating as an employment agency and employment business under the Employment Agencies and Employment Businesses Regulations 2003.
We collect and process personal data relating to:
- Prospective and placed candidates for permanent or temporary roles
- Prospective and active clients
- Supplier and business contacts
- Employees, contractors, and consultants
We collect personal data to carry out our recruitment services and related business activities.
Information We Collect About You
Information you provide to us
This includes information you provide when you:
- Apply for a role or submit a CV
- Register as a candidate
- Contact us by email, phone, website forms, or social media
- Subscribe to updates or job alerts
- Attend events or participate in surveys
This may include your name, contact details, employment history, education, qualifications, right-to-work information, references, and publicly available professional information (such as LinkedIn profiles).
Special category data
Where required, we may collect special category data (such as health or diversity information). This will only be processed where legally permitted and with appropriate safeguards in place.
Information collected automatically
When you visit our website, we may collect:
- IP address, browser type, operating system
- Pages visited, time spent, and interaction data
- Information submitted via online forms
Information from other sources
We may obtain information from publicly available sources such as professional networking sites, job boards, corporate websites, referrals, and recommendations. Where required, we will notify you within 30 days of collecting this data.
Purpose and Legal Basis for Processing
We process personal data for the purposes of:
- Assessing suitability for roles
- Introducing candidates to clients
- Managing recruitment processes
- Communicating with candidates and clients
- Maintaining recruitment records
- Complying with legal and regulatory obligations
Our lawful bases for processing include:
- Legitimate interests (recruitment and business operations)
- Contractual necessity
- Legal obligation
- Consent, where required
Our Legitimate Interests
Our legitimate interests include:
- Introducing candidates to clients for employment opportunities
- Maintaining a recruitment database to support career development and resourcing needs
- Developing and improving our recruitment services
Consent
Where consent is required, we will obtain it clearly and record it appropriately. You may withdraw your consent at any time.
Disclosure of Your Information
We may share your personal data with:
- Clients and hiring organisations
- Authorised members of our recruitment team
- Trusted third-party service providers (ATS, IT, email systems)
- Professional advisors, compliance partners, and regulators where required
We do not sell personal data.
International Data Transfers
Your data may be transferred outside the UK or EEA where necessary for recruitment services. Where this occurs, appropriate safeguards will be applied to ensure data protection standards are met.
Data Security
We use appropriate technical and organisational measures to protect personal data from unauthorised access, loss, misuse, or disclosure.
Data Retention
We retain personal data only for as long as necessary for recruitment and legal purposes.
Typically:
- Unsuccessful candidate data is retained for up to 24 months
- Successful candidate data is retained in line with employment and legal requirements
You may request deletion at any time, subject to legal obligations.
Your Rights
Under GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request erasure
- Object to or restrict processing
- Request data portability
- Withdraw consent
You may also lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk
Cookies
Our website uses cookies to improve user experience and performance. You can manage cookie preferences through your browser settings.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page.
Contact
If you have any questions or wish to exercise your data rights, please contact:
Harkaye Core Talent Ltd
Email: dataprotection@harkaye.com
